UBU Office is a powerful web based file sharing and collaboration platform designed by Kastech to simplify how individuals and organizations manage, store, and exchange information. The system supports secure online document sharing, permission control, guest file requests, and advanced document management. It serves as a complete digital workspace that enhances productivity, ensures compliance, and supports team collaboration across multiple devices.
The Challenge
Before UBU Office was developed, many organizations relied on fragmented third party services for document sharing, leading to issues with security, control, and accessibility. These solutions often lacked proper permission management, metadata organization, and integration with enterprise tools.
Kastech was tasked with creating a unified and secure file sharing application that offered enterprise level performance, strong compliance, and advanced collaboration capabilities. The platform also needed to support mobile devices, versioning, conversion, and multi format editing, while remaining easy to use for both registered and guest users.
What did Kastech do
Kastech built the UBU Office File Sharing System using the KAS Framework v3.0 to deliver a robust, scalable, and security compliant solution.
Key features and modules include:
- Secure online document sharing with granular permission granting
- Guest file request and tracking system for external collaborators
- Location and document retrieval engine with metadata tagging
- File versioning, archiving, and format conversion
- Integration with Nextcloud for cloud storage and synchronization
- Virtual drive for seamless file access without local storage dependency
- Native mobile applications and responsive web access for complete mobility
- Metadata support and compliance logging for audit tracking
- Plugin support for Google Docs Editor and Viewer, CloudConvert, Zoho Editor, Office Web View, ZamZar, Auto Desk, EPUB Viewer, Image Editor, and 3D File Viewer
Security and encryption are handled by Comodo SSL, ensuring end to end data protection and privacy for all users
The Results
- 99.98 percent uptime and uninterrupted synchronization across web and mobile
- Complete control of file permissions and user roles
- 100 percent success in document versioning and archiving processes
- Seamless collaboration through plugin based file editing and viewing
- Faster file transfer and organization with metadata and virtual drive integration
